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Reservations support

How to Reconcile Course Prepaid Rounds in GNR

The follow process highlights how you can further reconcile prepaid reservations within the Reservations software, assisting with documenting these rounds within the software’s reporting.

  1. First, you will need to create a custom payment type
    1. Navigate to Setup | Point of Sale
    2. Select Setup | Payment Media
    3. Click New
    4. Enter in the description of New Payment Media (Prepaid) and click OK
    5. Enter in the abbreviation for the Payment Media (Prepaid; no space) and click OK
    6. Next, scroll to the right and toggle on “Required Note.” Click OK.
  2. Next, you will need to create an open priced greens fee for prepaid rounds
    1. If you need help creating an open priced item, follow this procedure
    2. If you need help with the basics of creating a green fee, follow this procedure
  3. You will then need to create an open priced cart fee for prepaid rounds
    1. If you need help creating an open priced item, follow this procedure
  4. Once you have everything set-up, you can then check-in golfers using these newly created sales items. To check-in golfers using the prepaid green fee and cart fee tendering to prepaid payment media, follow this process:
    1. Double-click on the reservation, which will add it to the shopping cart
    2. Swap the defaulted green fee with the prepaid green fee you created
    3. Adjust the price and quantity of the green fee to match what was prepaid online
    4. Repeat the same for cart fee, if applicable
    5. Click Pay and utilize the Prepaid Payment Media to complete the process
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