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Reservations support

Creating and utilizing Accounting classes

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Accounting classes is designed to break down exports into Quickbooks, as needed. This feature is tied to the Area function in Reservations with the purpose of tracking revenue for two different businesses under one roof by way of Classes in the Quickbooks software. This could be a split of Golf Shop versus Food & Beverage (F&B), Golf Shop versus Merchandise, or any number of break downs.

How to create and utilize Accounting classes

  • In GolfNow Reservations, navigate to the Setup tab. Click on Reporting Structure, then Classes.

New Class

  • Click on the gold star to create a new Accounting class. Click OK to save your changes.
  • Next, navigate to the Setup tab. Click on Setup POS, then Area. This will bring up the location setup screen.
  • Within the location setup screen, you will see the different Areas that have been configured for the course.
  • Remember, these are tagged to each station in the Options screen under the POS General section.
  • It is important that each machine is properly labeled for this to work correctly.
  • Select the Area from the list on the left, then select the class it belongs to from the dropdown box on the right.

class to area

  • The classes you configured in the previous step will be listed here. Click OK to save your changes.
  • When running the export from the data management screen (Utilities | Data Management), select Export from the left hand side.
  • In the dropdown box, select Quickbooks with Classes instead of the Quickbooks selection. All other selections will be the same as a normal export.

quickbooks with classes

For more details on the export process, click here.

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